Accounting Activity Closing Schedule
CONTACTS
JV Contact information
FUNDING SOURCE
ECU Medical & Health Sciences Foundation
AP INFORMATION
Elisa Heller, 737-1134
Jennifer Jones, 328-2761
Liz Long, 737-4760
June 2024
Wednesday, June 26, 2024 (-2 business days)
- JE Preparers/Approvers: Journal Entries Cut-off at 5:00 p.m. for all activity that crosses banks. If your document uses multiple fund types that include State funds and Grants, ITF, Foundation, ECUP, etc. funds, then this uses multiple banks and is considered to cross banks. This type of activity has to halt at each month end to close the month properly. Please use the first date of the next month as a transaction date if you have entries that cross banks to key after this cutoff.
- After the cutoff date, please contact Cash Management (Brian Heath) to inquire about posting Journal Entries that cross banks (due to multiple Fund Types).
- Note: For State Fund spend down, Journal Entries may be processed after June 26 with approval from ECU Budget Office (Dawn Quist).
- Last AP Check Write for June (State Funds)
- Departmental FUPLOADs submitted by 4:00 PM (Systems Coordination will post by 5 PM).
Thursday, June 27, 2024 (-1 business day)
- Last AP Check Write for June (Non-State Funds)
- Deposit cut-off to University Accounting by 5:00 p.m.
Friday, June 28, 2024 (last business day)
- Deposit cut-off to University Cashier by 12:00 PM.
- Extra Deposit to University Cashier by 2:00 PM.
Monday, July 1, 2024
- Close Payroll Cash.
- Finalize credit card reconciliation/receipt adjustments by 4:00 p.m.
- Final University Fee Allocation FY 2024.
- June 2024 STIF Interest.
Friday, July 5, 2024
- Close June.
- Schedule month end reports.