Accounting Activity Closing Schedule
CONTACTS
JV Contact information
FUNDING SOURCE
ECU Medical & Health Sciences Foundation
AP INFORMATION
Elisa Heller, 737-1134
Jennifer Jones, 328-2761
Liz Long, 737-4760
May 2024
Wednesday, May 29, 2024 (-2 business days)
- JE Preparers/Approvers: Journal Entries Cut-off at 5:00 p.m. for all activity that crosses banks. If your document uses multiple fund types that include State funds and Grants, ITF, Foundation, ECUP, etc. funds, then this uses multiple banks and is considered to cross banks. This type of activity has to halt at each month end to close the month properly. Please use the first date of the next month as a transaction date if you have entries that cross banks to key after this cutoff.
- Departmental FUPLOADs submitted by 4:00 PM (Systems Coordination will post by 5 PM).
- After the cutoff date, please contact Cash Management (Brian Heath) to inquire about posting Journal Entries that cross banks (due to multiple Fund Types).
Thursday, May 30, 2024 (-1 business day)
- Deposit cut-off to University Accounting by 5:00 p.m.
- Last AP Check Write for May Activity.
Friday, May 31, 2024 (last business day)
- Deposit cut-off to University Cashier’s Office by 9:00 a.m.
Monday, June 3, 2024
- First AP Check Write for June Activity.
- Close Payroll Cash for May.
- Finalize credit card reconciliation/receipt adjustments by 4:00 p.m.
Tuesday, June 4, 2024
- Close May.
- Schedule month end reports.