Accounts Payable

The Accounts Payable department is responsible for timely and accurate processing of all non-salary transactions that are properly authorized in accordance with University and State polices for payment.

Our goal is to consistently process payments in a timely manner so that vendor terms are honored and cash discounts may be taken. We are committed to providing quality services to all departments and vendors and strive to provide prompt responses to all requests for information.

The Accounts Payable department prints checks on Monday and Thursday of each week. The checks are released the following afternoon after they have been approved. This procedure is followed year round with the exception of holidays and other times the Director of Accounts Payable deems necessary.

Accounts Payable is excited to announce that you will now submit documents online for processing, rather than via campus mail, hand delivery, or email.

Connect to the Accounts Payable Document Submission Portal

The Accounts Payable Document Submission Portal, will be used to submit the following AP documents with applicable supporting documentation and approvals: 1) Direct Payment Requests; 2) Contractual Services Payment Requests; 3) Manual Travel Requests; 4) Dual Employment Requests.

Advantages include faster processing, reduced risk of lost or delayed delivery of documents, immediate confirmation that Accounts Payable has received the documents, and multiple AP staff monitoring the incoming documents queue. Online submission will also streamline and improve the processes behind the scenes, allowing us to operate more efficiently. Finally, paper copies will not be needed in Accounts Payable after you submit them online.

We believe this process change will have a positive impact across the campus community. Feel free to contact us with your questions or comments at any time, accountspayable@ecu.edu or 252-737-5442, and we will be glad to assist.