Accounts Payable Contracted Services
Contracted Services
Employees vs Independent Contractor Determination Guidance (PDF)
Contractual Services Request Form (Excel)
Contracted services can be paid on a contractual services request form. This form cannot be used to pay university or other state agency employees. Payment cannot be made until after service has been completed. Payee will receive a 1099 form if payment is $600.00 or more.
Instruction on how to complete each section of the Contractual Services Payment Request form can be found in the Guide to Materials Management (PDF). All sections of this form need to be completed.
Payments to foreign individuals must be coordinated with the Office of International Affairs which is ECU’s clearinghouse for all INS matters.
Prior to a unit hiring nonresident aliens, the Office of International Affairs should be contacted as a first step. This office is responsible for providing guidance, information and other materials on immigration and visa issues for INS. Foreign individuals invited to ECU must enter the country with the appropriate visa to ensure that ECU can make all payments for contracted services, lectures and honorarium payments, legally and in a timely fashion. The payee must include a (photo) copy of his/her visa to expedite matters.