Approved Methods of Paying Suppliers:

ProCard is the preferred method of payment.

Item	ProCard	PO thru PORT	Direct Payment Form	Notes
Memberships, licensures, and organizational dues	Yes	Yes	No
Utility bills / Electric & Cable	Yes	Yes	No
Subscriptions	Yes	Yes	No
Publications, reprints, books, and educational DVD’s	Yes	Yes	No
Interlibrary loans	Yes	Yes	Exception	For Joyner, Laupus and Music Libraries only
Accreditation fees	Yes	Yes	No
Postage - Post Office Purchases	Yes	No	No
Federal Express charges	Yes	Yes	No
Food services	Yes	Yes	No
Refunds for application fees	No	No	Yes
Restaurant charges – must include business purpose, agenda, attendees list, and itemized receipt - Non-Travel related	Yes	Yes	No	Department house account with the restaurant and as approved by Materials Management
Non-ECU Employee Teacher workshop payments *See note below	No	No	No	Payable on CSPR form or possibly Dual Employment
Tort claims and depositions	No	No	Yes
Insurance premiums	No	Yes	No
Petty cash requests	No	No	Exception	Imprest Cash Funds and Change Funds
Hotel bills - Non -Employee travel. Employee travel refer to the ECU Travel Manual	Yes	Yes	No	Department house account with hotel and as approved by Materials Management
Registrations - must have date of meeting and completed registration form.	Yes	Yes	No
Airline tickets	Yes	No	No
Advertising - must include tear sheets	Yes	Yes	No
On-line charges	Yes	No	No	Department house account with vendor and as approved by Materials Management
* University sponsored events with a registration component and/or the need to accept payments can be facilitated with a U-Store. Please contact Robin Mayo at mayoro@ecu.edu for assistance.