Third Party Vendor Payments and Billing

Student Responsibility

Students whose tuition, fees, housing, and dining will be paid by a third party source must notify the Student Accounting Office at 252-328-5618 or by fax at 252-737-2440. To be considered a third party payment, the student must have an authorization form from the third party that must include the student name, student ID, the term (time period covered), the type of charges covered, and the total amount the third party will pay. These types of payments require a billing statement from the University in order to be paid.

Examples include, but are not limited to: Federal and State National Guard Tuition Assistance, Vocational Rehabilitation, Prepaid Savings Accounts, Other US Government Military (Air Force, Army, Navy), and ROTC-Army and Air Force.

Please note students must pay any charges not covered by the third party authorization by the late fee and schedule cancellation dates for each semester. Students also remain responsible for all charges on their account until payment is received from the third party. Third Parties are expected to remit payment within 30 days of the billing date on the third party invoice. If your third party fails to pay the agreed amount within 60 days of the billing date, you will be responsible for paying all charges on your account.

Third Party Vendor

If you would like to request to be set up as a third party vendor for payment of tuition and fees for students attending ECU please contact Student Accounting Office at studentbilling@ecu.edu. Please provide the following information when requesting approval for third party vendor set up.

  1. How many students will be covered over the course of several semesters/years?
  2. How will the funds be disbursed? Will the student be receiving the funds once they have successfully completed a class (reimbursement) or will the funds be coming directly to ECU?
  3. Is funding contingent upon the Student receiving a certain Grade/GPA?
  4. When will payment be made? For example, will payment be made within 30 days of us sending the first invoice or will payment be made after the class/semester has ended?
  5. Who is the contact for any questions regarding payments or students?

Student Accounting will contact you once you have been approved to be a vendor. If approved please see information below regarding submission information for payment.

All vendors must submit an authorization letter prior to the billing due date to prevent schedule cancellation. The authorization must contain the following information: (Please note that an authorization must be submitted for each student for each semester eligible)

  • Student name
  • ID#
  • Term of authorization
  • Charges that will be covered (i.e., tuition only, Tuition and Fees, Housing & Dining Charges, Health Insurance) or maximum amount to be covered
  • Indicate any limitations (i.e., will only pay for certain pre-approved classes or a certain amount per term, if the amount being paid will be effected by Financial aid and Scholarships, will require grades before payment is made.)

Tuition authorizations for upcoming terms will need to be submitted to our office prior to 5pm on Schedule cancellation days.

It is the vendor/student responsibility to notify Student Accounting Office each term a third party vendor will be responsible for payment.

Vendors will not be billed until after the refund period has ended.

We require that all bills be paid within 30 days. If we do not receive payment within 60 days of the initial invoice, any remaining balances will become the responsibility of the student. If the vendor payment is removed, the student must pay the remaining balance in full in order to register for any future classes.

  • Tuition Authorizations can be e-mailed, faxed, or mailed.
    • E-mail: studentbilling@ecu.edu
    • Fax: 252-328-0677
    • Mailing Address:
      ECU Cashier’s Office
      G120 Old Cafeteria Complex
      Mail Stop 230
      Greenville, NC 27858
  • Payments may be made either via check or wire transfer/ACH.
  • If you are paying by check, please mail the check to:
    • Mailing Address:
      ECU Cashier’s Office
      G120 Old Cafeteria Complex
      Mail Stop 230
      Greenville, NC 27858

Our office does not handle the billing of the following charges:

Books and Supplies
If you are covering Books and supplies all authorizations and questions can be directed to the Bookstore at 252-328-6731.

Parking Passes
If you will be covering parking passes all authorizations and questions can be directed to Parking and Traffic at 252-328-6294.